GAP analysis Vs DATA analysis

It won't be surprising if some of us may think that both terms (Gap analysis and Data analysis) are just the same thing .. but in actuality they are different ..

DATA ANALYSIS is actually much 'simpler' to do in a sense that we just need to compile, analyse and display it in the form of graphs / pie charts etc. Full stop ! It doesn't tell you what is good or bad about the data or graph that has been projected .. it doesn't explains or highlights what else need to be done or eliminated for continual improvements etc .. in short, it is simply a graph or pie chart without any meaningful or constructive messages !

But for GAP ANALYSIS we are expected to do much more than that .. in addition to what we do for Data Analysis, Gap analysis requires us to assess the 'SPACE' between where we are (what is currently being done) and where we want to be (what is required by law/ organization) .. simply put, it highlights which of the variables or requirements that are being met and which are not ..

Gap analysis should tell us which practices (amalan), services or functions have been left out or should be eliminated (accidentally or deliberately) and which one is still needed to be developed or enhanced .. it tells us if there is any 'gap' that we need to improve on .. so that 'where we want to be' can be achieved !

NO. ISU Versus NO. SEMAKAN

Pada kebiasaannya dokumen / prosedur (tanpa sebarang perubahan) akan mempunyai nombor rujukan asal seperti berikut :

NO. ISU = 1
NO. SEMAKAN = 0

Persoalannya : Bilakah No. Isu dan No. Semakan ini berubah ?

Let's look at this scenario / Case Study >>

If we change (pinda) the word 'rektor' to 'presiden' anywhere within the document .. walaupun melibatkan 10 kali pindaan perkataan yg SAMA, it's still considered as 1 PINDAAN .. n each 1 pindaan will cause the No.SEMAKAN to increase from 0 to 1, or 1 to 2,  or 2 to 3 etc .. 

When this Pindaan happens one after another until the No. Semakan has reached > 10 times (ie. on the 11th count), then the No. ISU is increased from 1 to 2, or 2 to 3 etc .. n consequently the No. SEMAKAN will be reset to 0 again .. meaning that No. ISU will increase by 1 count each time AFTER 10 times of Semakan happened .. 

Some of us may feel that if the change/ pindaan is just MINOR (eg. typo error of a word and it does not affects the process) then there is no need for PINDAAN or increase in the nos of Semakan .. for such cases, it would be suffice to just do the correction or edit the 'wrong' letter .. 

Unless if the change is MAJOR, like for example is affects the process / procedure, then a proper PINDAAN n an increase to the No. Semakan should be done .. an example would be a pindaan to something that has VALUE (monetary etc) .. or the power to approve / disapprove of certain projects etc

Wallahu a'lam ;)

GERAK GEMPUR PnP : 17-18 Sept 2013

Last kopek .. in preparation for the upcoming Re-Certification audit of our ISO 9001:2008 by SIRIM on 19-20/9/13 .. 

All the best n good luck to all our Process Owners (POs) especially those who are directly involved with Prosedur Pengajaran n Pembelajaran (PnP) .. 

Thank you to all in the non-acad depts, faculty n Academic Dept esp KJs Pn Shamsinah, Pn Nadiah, Pn Asri, Pn Hadza n Ostad Saiful .. u guys r simply awesome !

Keep up the good work !